Time Zone Meeting Planner
A free meeting time zone planner that shows every zone at a glance. Drag the handle to find an hour that works for everyone, then share a single link — no sign-up, no ads, works on mobile. Built for remote teams, founders, and anyone scheduling across borders.
Plan a meeting in three steps
- 1
Your zone is detected automatically
We pick up your local time zone from your browser and show London and Tokyo alongside it so you can compare instantly.
- 2
Drag the handle to any hour
Grab the meeting handle and slide it across the timeline — every zone below updates in sync, including day rollover and work-hour shading.
- 3
Copy the link to share
Click "Copy meeting link" to share a URL that preserves your zones and the exact meeting moment. Anyone who opens it sees the same time in their own zones.
Frequently asked questions
How does this handle daylight saving time (DST)?
All conversions use the Intl API, which reads the IANA time zone database your browser ships with. That means DST transitions, permanent-DST exceptions, and regional offsets are applied automatically for the exact date you pick — you do not need to toggle between EST and EDT yourself.
Can I share a meeting time with colleagues?
Yes. Click "Copy meeting link" and you get a URL that encodes the zones you have chosen and the exact moment in GMT. When a colleague opens it they see the same instant translated into the same zones, so there is no chance of misreading the time.
Do I need an account? Is my data stored?
No account, no sign-up, no tracking beyond standard site analytics. Your selected zones are saved only in your own browser (localStorage) so the page remembers them on return. Nothing is sent to our servers.
What is the best time for a meeting across many time zones?
Look for a column where every row is shaded as work hours (9am–5pm local). If no single column works for everyone, pick the one that avoids late-night hours for the most people — usually early morning in the Americas overlaps with late afternoon in Europe and early evening in India.
What is the difference between EST, EDT, and ET?
EST (Eastern Standard Time, GMT−5) is used in winter; EDT (Eastern Daylight Time, GMT−4) is used in summer. "ET" is the generic term that switches between the two automatically. Add "New York" and the planner will always use the correct one for the date you pick.
Does this work on my phone?
Yes. The timeline scales to small screens and the handle is touch-draggable. Below 480 pixels the hour labels condense to 12a / 6a / 12p / 6p so the strip stays readable. Tap any cell to jump the meeting time to that hour.
Why is my location auto-detected incorrectly?
Auto-detection uses your browser time zone setting, which can be wrong if you travel with a VPN or your device is set to the wrong region. Just search for your real city in the "Add a city" box and remove the auto-detected row — your choice is remembered next time.
What if the city I need is not listed?
Try a nearby major city in the same zone — for example, any city in Pacific Time will return the correct hours. The planner supports 150+ major cities and aliases (NYC, LA, SF, Bombay, Calcutta). If your country uses a single zone, picking the capital is always safe.